How to Pick the Right Payroll Company

Every business that recruits’ workers basically has a payroll process to pay its employees. Nowadays, many enterprises opt to outsource payroll services to simplify the process and make it more convenient than doing it themselves or hiring an in-house bookkeeper to do the job.

Just like any other service, it’s important to make a prudent decision when picking a payroll service provider for your business and avoid potential future costly mistakes as well as regrets. Since payroll service providers vary in regards to service quality, it’s important to evaluate your business payroll requirements before embarking on the exercise pick the right provider for your business.

With that in mind, here are specific things every business should consider when picking the right payroll company:

Ease of Use

A good payroll service should be pretty easy to use. It should have a user-friendly interface that promptly lets you operate payroll, add and delete employees into and out of the system.


Normally, businesses opt for services they can readily afford. Besides the cost, a business needs to ascertain whether a contract is a requisite. Many services operate on short-term contracts (month-month contracts), while others demand annual commitments. Also, it’s essential to determine if you’ll pay monthly or by period. Based on how frequently you operate your payroll, the pricing structure you pick could have huge cost ramifications. Therefore, it’s essential to exercise due diligence when determining the right payroll provider for your business to avoid evitable costly mistakes.


Look for a company with a robust track record and positive online reviews, as you won’t doubt the provider’s capacity to handle all the possible payroll issues you may encounter. All in all, it’s essential to pick a company with a good reputation as this will ease your security concerns.


Online payroll services have got their services in the cloud, which means business owners have no control over the service’s running and maintenance. So, the running of the system is solely dependent on your online payroll provider. Before settling on a particular company, please inquire about the frequency of outages and how often it is subject to maintenance. This will help you to make an informed decision and most properly a correct one.


Aside from payroll processing and execution of various tax obligations, you should ascertain if the service renders several payment options such as paper checks, direct deposit, prepaid debit cards, etc. You should also inquire if the service renders multiple wage rates, comprehensive payroll reports, workers’ compensation administration, etc. This also will help you to decide the right payroll company that suits your business model.

Bottom Line

Picking the right payroll company for your business can be a daunting task, especially if you’re doing it for the first time. Most business owners do it lightly, only to realize the huge cost implications it has on their businesses. It’s thus important to consider all the discussed above factors as this will help you make a prudent and informed decision, denting the prospects of mistakes.